{"id":2105,"date":"2025-04-09T08:47:30","date_gmt":"2025-04-09T08:47:30","guid":{"rendered":"https:\/\/webmaster.vq955.pl\/?page_id=2105"},"modified":"2026-02-27T14:02:25","modified_gmt":"2026-02-27T13:02:25","slug":"privacy-policy","status":"publish","type":"page","link":"https:\/\/esklep.ncbj.gov.pl\/conference\/privacy-policy\/","title":{"rendered":"Privacy Policy"},"content":{"rendered":"\n

Introduction<\/strong><\/h4>\n\n\n\n
This document describes the principles of personal data processing by the National Centre for Nuclear Research in Otwock (NCBJ). NCBJ processes personal data provided in online event registration forms, payment forms, and when using NCBJ websites and other NCBJ tools. Therefore, the principles of NCBJ\u2019s compliance with Regulation (EU) 2016\/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95\/46\/EC (\u201cGDPR\u201d) are described below, in particular the legal basis for personal data processing, the methods of collecting and using personal data, and the rights of data subjects related thereto.<\/h6>\n\n\n\n

What are personal data and what does their processing mean?<\/strong><\/h4>\n\n\n\n
Personal data means information about an identified or identifiable natural person. Personal data processing is essentially any action taken on personal data, regardless of whether it is performed by automated means or not, such as collecting, storing, recording, organizing, modifying, accessing, using, sharing, restricting, deleting, or destroying it. NCBJ processes personal data for various purposes and in accordance with various legal bases for processing (Article 6 of the GDPR). The type of personal data processed by NCBJ influences the retention periods for personal data.<\/h6>\n\n\n\n

When does this Privacy Policy apply?<\/strong><\/h4>\n\n\n\n
This privacy policy applies to cases in which NCBJ is a personal data controller and processes personal data. This applies both to cases in which personal data are obtained pursuant to Article 6 of the GDPR. 13 GDPR, i.e., directly from the data subject (Data Subject), as well as cases in which personal data are obtained pursuant to Article 14 GDPR, i.e., from entities other than the Data Subject.<\/h6>\n\n\n\n

Content of the Information Clause<\/strong><\/h4>\n\n\n\n
In accordance with Articles 13 and 14 of Regulation (EU) 2016\/679 of the European Parliament and of the Council of 27 April 2016. 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95\/46\/EC (GDPR), we hereby inform you that:<\/h6>\n\n\n\n

Personal Data Controller<\/strong> and contact details<\/strong><\/p>\n\n\n\n

    \n
  1. The Controller of your personal data is the National Centre for Nuclear Research (hereinafter referred to as NCBJ) with its registered office in Otwock, ul. Andrzeja So\u0142tana 7, 05-400 Otwock.<\/li>\n\n\n\n
  2. You can contact the Data Protection Officer at NCBJ at the address provided above or at\u00a0iod@ncbj.gov.pl<\/a>.<\/li>\n\n\n\n
  3. The Personal Data Controller processes your personal data based on applicable law and for the purposes listed below.<\/li>\n<\/ol>\n\n\n\n

    Purposes and basis of personal data processing<\/strong><\/p>\n\n\n\n

    4. Your personal data are processed for the following purposes:<\/p>\n\n\n\n

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    1. <\/li>\n<\/ol>\n\n\n\n
      Purpose of processing<\/strong><\/td>Legal basis for processing<\/strong><\/td><\/tr>
      Implementation of contracts, agreements or projects concluded with contractors<\/td>Necessity of processing for the performance of a contract to which the data subject is a party (Article 6 paragraph 1 letter b of the GDPR)<\/td><\/tr>
      Handling activities related to establishing contact, negotiations, conducting a contract, agreement or project<\/td>Necessity of processing for the performance of a contract (Article 6 paragraph 1 letter b of the GDPR) for compliance with a legal obligation (Article 6 paragraph 1 letter c of the GDPR) for the performance of a task carried out in the public interest (Article 6 paragraph 1 letter e of the GDPR) for the purposes of the legitimate interests pursued by the Controller, including performance of obligations specified in a contract, agreement or project (Article 6 paragraph 1 letter f of the GDPR)<\/td><\/tr>
      Collection of payments\/fees for participation in conferences or scientific events and payments\/fees from sponsors for the organisation of NCBJ events, including via an online payment service provider<\/td>Necessity of processing for the performance of a contract (Article 6 paragraph 1 letter b of the GDPR) for the purposes of the legitimate interests pursued by the Controller, including confirmation of payments, settlements (Article 6 paragraph 1 letter f of the GDPR)<\/td><\/tr>
      Participation in events: meetings, conferences, training courses, workshops, congresses, etc.<\/td>Necessity of processing for the performance of a contract (Article 6 paragraph 1 letter b of the GDPR) in order to comply with a legal obligation (Article 6 paragraph 1 letter c of the GDPR) to perform a task carried out in the public interest (Article 6 paragraph 1 letter e of the GDPR) for the purposes of the legitimate interests pursued by the Controller, including the performance of the obligations specified in the contract, agreement or project (Article 6 paragraph 1 letter f of the GDPR). The basis for legalizing the processing may be your explicit consent (Article 6 paragraph 1 letter a of the GDPR).<\/td><\/tr>
      Information about other events and materials in accordance with the content of the consent.<\/td>The necessity of processing for the purposes of the legitimate interests of the Controller (Article 6 paragraph 1 letter f of the GDPR) and\/or the consent of the Data Subject (Article 6 paragraph 1 letter a).<\/td><\/tr>
      Provision and use of newsletters.<\/td>The necessity of processing for the purposes of the legitimate interests of the Controller. (Article 6 paragraph 1 letter f of the GDPR)<\/td><\/tr>
      Conducting information and promotional activities via social networking sites<\/td>Necessity of processing in order to fulfill a legal obligation (Article 6 paragraph 1 letter c of the GDPR) \u2013 statutory purposes for the purposes resulting from the legitimate interests of the Controller consisting in the use of modern communication tools (Article 6 paragraph 1 letter f of the GDPR) The premise legalizing the processing may be  Your express consent (Article 6 paragraph 1 letter a of the GDPR)<\/td><\/tr>
      Possible determination and pursuit of claims or defense against them<\/td>The legitimate interest of the Controller (Article 6 paragraph 1 letter f of the GDPR), which consists in the protection of its rights and the pursuit of claims<\/td><\/tr>
      Fulfillment of obligations related to maintaining accounting books and tax documentation<\/td>Necessity of processing in order to fulfill a legal obligation (Article 6 paragraph 1 letter c of the GDPR in connection with the Accounting Act and tax law)<\/td><\/tr>
      Fulfillment of obligations related to the storage of archival documentation<\/td>Necessity of processing in order to fulfill a legal obligation (Article 6 paragraph 1 letter c of the GDPR in connection with the Act on national archival resources and archives).<\/td><\/tr>
      During your stay on the NCBJ premises: Ensuring the safety of persons and property and counteracting violations of the law, Controlling access to the NCBJ premises, Controlling materials and assets brought in and taken out of the NCBJ premises.<\/td>Necessity of processing to perform a task carried out in the public interest (Article 6 paragraph 1 letter e and Article 9 paragraph 2 letter g of the GDPR \u2013 in connection with the Act on the Protection of Persons and Property and the supervision of competent state authorities).<\/td><\/tr>
      Data processing based on consent.<\/td>Your explicit consent (Article 6 paragraph 1 letter a of the GDPR) may be the legal basis for processing.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

      Transfer of personal data to other entities<\/strong><\/p>\n\n\n\n

      5. In connection with the processing of personal data for the purposes referred to in point 4, your personal data may be transferred to entities supporting NCBJ\u2019s internal operations (e.g., law firms, tax firms, auditors, system and solution providers, and payment service providers), authorities, institutions, and other entities authorized under applicable law. Furthermore, recipients of personal data may include other entities and individuals who, under relevant agreements signed with NCBJ, process personal data, for which NCBJ is the Data Controller, or to whom NCBJ is obligated to demonstrate accountability for the project\/contract\/arrangement.<\/p>\n\n\n\n

      6. Your personal data will be stored for the period specified in the contract\/agreement\/project binding the parties, for the required archiving period or for the period specified by law, and\/or for the period allowed for the pursuit of potential claims. In cases specified by public procurement law, the storage period is 4 years. In cases required by tax and accounting law, the storage period is 5 years. In the case of personal data processing based on consent \u2013 \u200b\u200buntil its proper withdrawal.<\/p>\n\n\n\n

      Rights of personal data subjects<\/strong><\/p>\n\n\n\n

      7. In connection with the processing of your personal data, you have the following rights: the right to access your personal data and receive a copy thereof; the right to request rectification, addition, or amendment of your personal data; the right to request deletion of your personal data (the so-called right to be forgotten), unless deletion of your personal data is not possible pursuant to Article 17, paragraph 1 of the GDPR. 3 b), d) or e) of the GDPR, and the right to request the restriction of personal data processing.<\/p>\n\n\n\n

      8. If you become aware of unlawful processing of your personal data at NCBJ, you have the right to lodge a complaint with the supervisory authority responsible for personal data protection.<\/p>\n\n\n\n

      Method of obtaining personal data<\/strong><\/p>\n\n\n\n

      9. We receive your personal data directly from you or from the entity with which the aforementioned contract\/agreement was concluded or a project is being implemented, and you were identified therein as a contractor, partner, representative, attorney, representative, employee, or collaborator.<\/p>\n\n\n\n

      Type of personal data<\/p>\n\n\n\n

      10. The processing of your personal data by NCBJ includes personal data necessary to achieve the purposes indicated in point. 4 above, and may include: first name, last name, affiliation, academic degree\/title, business contact address, email address, telephone number, bank account number, payment card number, as well as personal data necessary to allow entry to NCBJ premises, including: identity document number and foreign nationality.<\/p>\n\n\n\n

      We request that you refrain from providing information from special categories of personal data (such as information on race or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, information concerning physical or mental health, genetic data, biometric data, information on sexual life or sexual orientation, and criminal history) via websites\/portals. If you provide such information for any reason, it will constitute your express consent to our collection and use of such information in the manner specified in this document or at the point where the information was disclosed.<\/p>\n\n\n\n

      In selected cases, the Controller provides additional Information Clauses appropriate to the specific situation. A full list of the most frequently used clauses can be found at www.ncbj.gov.pl<\/a>. We encourage you to read them.<\/h6>\n\n\n\n

      Data Transfer to Third Countries or International Organizations<\/strong><\/p>\n\n\n\n

      Your personal data will not be transferred by NCBJ to third countries or international organizations.Automated Processing of Personal Data You will not be subject to automated decision-making or profiling by NCBJ. Other Information Individuals visiting NCBJ websites or using online payments have control over the personal data they provide to NCBJ. The websites and tools limit the collection and use of information about their users to the minimum necessary to provide them with the desired level of service, in accordance with Art. 18 of the Act of 18 July 2002 on the Provision of Electronic Services.<\/p>\n\n\n\n

      To a limited extent, we may collect personal data automatically through cookies located on our websites. Cookies are small text files stored on a user\u2019s computer or other mobile device when they use online services. These files are used, among other things, to enable the use of various functions provided on a given website or to confirm that a given user has viewed specific content from a given website. Cookies include those that are necessary for the operation of the website or tools for transmitting personal data. Cookies in this category are used to:<\/p>\n\n\n\n